Privacy Policy

Effective Date: 28.092024

Last Updated: 20.08.2024

Vertical Church Yeovil is committed to respecting your privacy and protecting your personal information. This Privacy Policy outlines how we collect, use, store, and disclose your data when you interact with our website, participate in our events, or support our charitable activities. By using our services, you agree to the practices described in this policy. If you do not agree with any part of this policy, please discontinue using our website and services.

1. Information We Collect

We may collect the following types of personal information:

Contact Information: Name, email address, phone number, and mailing address.
Financial Information: Payment details for processing donations or event fees.
Identity Information: Date of birth, gender, and other relevant identity information if required for volunteering or membership.
Technical Information: IP address, browser type, operating system, and pages visited on our website.
Communication Preferences: Your preferences for receiving communications from us.
Event and Program Information: Details of your participation in church events, volunteer activities, and programs.

2. How We Use Your Information

The personal information we collect is used for the following purposes:

To process and acknowledge donations.
To communicate with you about upcoming events, services, and church activities.
To provide updates, newsletters, and other information you request.
To manage volunteer participation and scheduling.
To improve our website, services, and user experience.
To comply with legal and regulatory obligations.
To maintain records for transparency and financial accountability.

3. Legal Basis for Processing

We process your personal data based on one or more of the following legal bases:

Consent: Where you have provided explicit consent for a specific purpose, such as subscribing to a newsletter.
Contractual Necessity: When processing is necessary to fulfill a contract, such as managing a donation agreement.
Legal Obligation: To comply with legal obligations, including accounting and reporting requirements.
Legitimate Interest: To achieve our charitable and organizational goals, such as fundraising or volunteer management.

4. How We Share Your Information

Vertical Church Yeovil will not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

Service Providers: With trusted third-party service providers who assist us in operating our website, processing payments, or delivering communication services. These parties are bound by strict confidentiality agreements.
Legal Requirements: When required to do so by law, such as in response to a subpoena, or to protect the rights, property, or safety of Vertical Church Yeovil, its members, or others.
Event or Program Coordination: With event organizers or coordinators if you register for an event or volunteer program.

5. Data Security

We take the security of your personal information seriously and implement appropriate technical and organizational measures to safeguard it. This includes:

Secure servers and encryption for financial transactions.
Access controls to limit who can view and process your data.
Regular reviews of our data protection practices.

Despite our efforts, no security measures are completely secure. We cannot guarantee the absolute security of your data, and you use our website and services at your own risk.

6. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, and maintain records for accountability purposes. The retention period will vary depending on the type of data and its use:

Donor Information: Kept for a minimum of 7 years for accounting and auditing purposes.
Volunteer Records: Retained for the duration of the volunteer’s active involvement and for a reasonable period thereafter.
Contact Information: Retained until you opt-out of communications or request deletion.

7. Your Rights

You have the following rights concerning your personal data:

Right to Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You can request that we correct any inaccurate or incomplete information.
Right to Erasure: You can request that we delete your personal data, subject to legal and contractual restrictions.
Right to Restrict Processing: You can request that we limit how we use your data.
Right to Data Portability: You can request to receive your data in a structured, commonly used, and machine-readable format.
Right to Object: You can object to certain types of data processing, such as direct marketing.
Right to Withdraw Consent: If we process your data based on your consent, you may withdraw it at any time.

To exercise any of these rights, please contact us using the details provided in the “Contact Us” section below.

8. Children’s Privacy

We do not knowingly collect personal information from children under the age of 13 without parental consent. If we become aware that we have collected such information, we will take steps to delete it promptly. Parents and guardians are encouraged to monitor their children’s online activities and inform us if they believe their child has provided personal information.

9. International Data Transfers

If you are located outside the United Kingdom and choose to provide personal information to us, your data may be transferred, stored, and processed in the United Kingdom. We will ensure appropriate safeguards are in place to protect your data, in compliance with applicable data protection laws.

10. Changes to This Privacy Policy

Vertical Church Yeovil reserves the right to update this Privacy Policy at any time. Changes will be effective immediately upon posting to our website. We encourage you to review this policy periodically to stay informed about how we are protecting your data.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:

Email: [email protected]
Address: Yeovil Baptist Church, South Street, Yeovil, BA20 1QF, United Kingdom

We are committed to ensuring your privacy and will respond to your inquiries promptly.